DESIGN AND IMPLEMENTATION OF ACADEMIC TRANSCRIPT MANAGEMENT SYSTEM

1.1 INTRODUCTION

This research is on Design and implementation of academic transcript management system. Transcript can be defined as the statement or record of academic Performance of a student within the period of study in an institution. An academic transcript is used to inform an institution or organization the general performance of the student.

The manual system of applying for the transcript has not been efficient. Hence there has been enormous cost incurred as well as delay in submitting application for the processing of transcript. Owing to those problems the researcher looked at designed an efficient design and implementation of web based transcript system.

Information and Communication Technology ICT has come a long way with a giant strides geared towards achieving an information society where stored data can be relinquished instantly with virtually less or no human intervention. The hallmark of the information and communication technology is that the world been shrunk into a global village. Hence from a given remote terminal, one can get information from different sources. This is not an easy thing to do, it will be achieved by designing a universal networking protocols TCP/IP for this inroads to be made which begot the internet.

The web is one of the internet services that contain information normally divided into web pages which are joined together with the help of hyperlinks.

1.2 STATEMENT OF THE PROBLEM

The problems encountered in using the already existing manual system for applying for a transcript are:

1. It contributes to de delay in processing of the transcript, as well as stress on the part of the applicants and huge amount of money spent by applicants, as long distance transportation has to be made in order to apply for the transcript.

2. Retrieving of relevant information used in processing the transcript poses a lot of difficulty as the applicant makes some grammatical error or gives some irrelevant information instead of needed information.

3. The manual system lacks adequate security. Measure since applications are easily misplaced arising from carrying of files from one office to other.

4. Filling and keeping or storing of these applications takes up much of the limited space in the office.

1.3 OBJECTIVES OF THE STUDY

What promoted this research work, is to design online method of applying for a transcript, is due to the stress the applicants undergo in applying for a transcript. Other objectives are

i. To reduce time delay and money spent on transportation by the applications by the applicants in the course of submitting the application for the processing of transcript.

ii. To reduce physical spaces occupied by these application letters.

iii. To increase speed and security of applications through backup storage of data kept in a database beneficiaries of this research work are the staff of Exams and Records and the graduates of Akwa Ibom State Polytechnic, Ikot Osurua.

1.4 SCOPE OF THE STUDY

The scope of this project work in centered on the examination and records departments of Akwa Ibom State Polytechnic, Ikot Osurua, Ikot Ekpene, Akwa Ibom State.

1.5 LIMITATION OF THE STUDY

i. Insufficient Time: Time limit for the completion of the study is too short the researcher found it difficult to cover a wide area.

ii. Date Collection: through some staff complied to give out relevant information, some documents are been derived access due to some security reasons.

iii. Finance: the cost of acquiring the needed materials to execute this project is expensive. The researcher thereby solicits for found.

1.6 IMPORTANCE OF THE STUDY

Proper implementation of this research work will solve the problems encountered presently in Exams and Records department.

It will also enhance processing of transcript and efficient delivery through the use of available database record. It allows for updating by authorized personnel and sorting as well. This research work may as well serve as a reference materials to anyone who any want to carry out further research on this work.

1.7 DEFINATION OF TERMS

TRANSCRIPT: It is the statement of academic performance of a student within the period of stay in the institution.

WEB: The web, sometimes referred to as worldwide web, in an enormous worldwide network of hypermedia documents that contains information in the form of text, pictures, video, clips and sound.

COMPUTER: It is an electromechanical equipment or device that collects data, processes the data in a predefined way using some set of instruments and produces some results that are sent to the user through its output display.

WEBSITE: This is a collection of related hypertext files i.e web pages.