OFFICE EQUIPMENT UTILIZATION TOWARDS EFFECTIVE SECRETARIAL PRACTICE
1.1 BACKGROUND TO THE STUDY
This project intends to deal exhaustively with secretaries effectively in proper office equipment utilization using Odu?a investment company limited, Ibadan as a case study.
The project contained the motive of manpower performance in an organization.
The project will also emphasize certain essential machine viz typewriter, copying machine, addressing machine, dictating machine, adding and calculating machine, transcription and laminating machine, accounting machine, telephone and computer.
There is some obvious factor which should be put into consideration when buying office tools in an organization.
The factors are;
1. Capital outlay: an obvious factor when buying any tools.
2. Durability: fairly used are not preferable.
3. Design: size of the top height and number of drawer must be suitable for the purpose.
4. Comfort of the workers: a height level of comfort means that work is likely to be performed with less distraction.
5. Saving space: some office tools have built in units which can save walking about by the clerks and thus save time.
1.2 OBJECTIVE OF THE STUDY
It is the intention of this research study to examine the objective of ?office equipment utilization toward effective secretarial practice?. Also to know the proper definition of tools and how employee could be affected.
In this study all these tools will be absolutely defined in suitable manners.
2. Dictating machine
3. Addressing machine
4. Copying machine
5. Adding and calculating machine
6. Accounting machine
7. Laminating machine
1.3 STATEMENT OF THE PROBLEM
The contribution of secretaries? office equipment utilization toward effective secretarial practice and advancement cannot be emphasized. It is to build a solid foundation for man power performance for the organization.
It has been observed over the year that secretaries? office equipment utilization towards effectiveness of secretarial practice for running of an organization has not been encouragement. It is therefore, pertinent to critically examine the tools for man power performance in an organization.
1.4 RESEARCH QUESTION
1. What are the factor affecting the secretaries in an organization?
2. What are the factor affecting manpower performances?
3. What are the contributions of the organization to the secretary performance?
1.5 SIGNIFICANCE OF THE STUDY
The importance of this study is based on secretary and office machine. How employees could be affected of secretarial practice in office equipment utilization. Also to know the real and proper definition of a secretary and advantages and disadvantages of office tools. After some investigation this project will state in details how employee can use office tool in developing their skills.
1.6 SCOPE OF THE STUDY
The study is limited to the Ibarapa Polytechnic Eruwa. It emphasized only secretaries and their tools being used for effectiveness.
1.7 OPERATIONAL DEFINATION OF TERMS
Secretary: Secretary is a person who works in an office and deal with letter and telephone cal, typing keeping records, arranging meeting with people e.t.c.
Central processing unit (C.P.U): The C.P.U in a computer controls all the activities of the computer system. It has two major components which are: the processor and the primary memory.
1.8 HISTORICAL BACKGROUND OF THE STUDY
Odu?a Investment Company limited was incorporated in July 1976 to take over the business interest of the former western state of Nigeria, now Oyo, Ogun, Ondo, Osun and Ekiti States of the federal Republic of Nigeria. The company commenced business in the 1st of October, 1976. ODU?A INVESTMENT COMPANY LIMITED since inception has been operating as a conglomerate with over 70% of her business as investment/joint ventures with reputable multinationals.
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