Abstract Mail is a system for physically transporting documents and other small packages. Automated mailing system is to provide a communication system in an organization, which takes the chance of establishing a channel for sending and receiving information between the users. The aim of this project is to provide a means of sending mail in computer science department. The present system faces some challenges which are lecturers do come to HOD’s office to receive mail or information which is a convenience to both the staff and the HOD in the department. This prompt the development of the new system that will replace the existing one by solving all problems associated with the manual system. Structured System Analysis and design method is the methodology used in designing this project. The system will be programmed using PHP and MySQL as the database. An implementation of this project will not only create a convenience system but also manage mail and information in the department.