DESIGN AND IMPLEMENTATION OF ONLINE CASH RECEIPT GENERATION SYSTEM FOR A SUPERMARKET A CASE STUDY OF JARDO INTERNATIONAL LTD

ABSTRACT

This project was centered on online cash receipt generating system. The current process of cash receipt generation is being operated manually and due to this procedure numerous problem are been encountered. A design was taken to computerized the manual process in order to check this problem. The problems were identified after series of interviews and examination of documents after which analysis was made and a computerized procedure recommended. This project will also suggest how to successfully implement the computerized procedure and to overcome the obstacle that would hinder the successful implementation of the system. The new system was designed using Microsoft visual basic. This language was chosen because of its object oriented features and wealth of .NET class libraries for developing system based applications

CHAPTER ONE

1.1 INTRODUCTION

Cash receipt generating system is a viable source in any business organization and venture and so on, its main purpose is to maintain a more reliable records of money going out from the firm. This is look upon the view that the business organization most have business associates that exchange market with each other. It is a sure fact that the most have been a contract of which, there is an obligatory task that stands the terms of agreement, it could be a payment to their client or partners or from their client who pays into their own account. Another thing matters weather it will be cash without remark balance or install mental, and how many installment it is going to be.

This is clear stated in the organization activities and manner of operation. When ever there is payment, there is also the issuing of receipts this is centred on the writing of what each party has in stock.

1.2 BACKGROUND OF THE STUDY

JARDO international ltd is one of the business center in Benue state, JARDO business centre was established in the year 2001 during the cosmic crisis in Gboko Benue state, between the Igbos and the Tiv people. The business center came with the vision of rendering quality service to the people. After two years of service within the community Gboko, expanded its judiciary as it established a branch at the state capital Makurdi. In the year 2004 it made the Makurdi branch the head office. JARDO business centre deals with all kinds of provision materials, e.g can drinks, beverages, sack rice, flavors, cosmetics etc in wholesales. JARDO international ltd is also one of the distributors found in this geographically location Benue State which inter-partner with OneBang Nigeria Ltd company lagos.

1.3 STATEMENT OF THE PROBLEM

JARDO international ltd is a business centre were people from different geographical location come for purchase and service. The centre uses a manual means to keep stuck record and write invoice to customers who makes purchase. Due to this system error are sometimes made in calculation and in writing of goods sold. In the manual system it is easy for the sales man to cheat. Also in the manual system sometimes the customers are treated preferential than others and record of stuck get lost and cost lost of data and record management.

1.4 OBJECTIVES OF THE STUDY

The objective of this research work is to design and implement computerized and automated cash receipt generating systems were receipt are generated automatically based on the sale made to each customers. Also the system will be use to replace the manual method of or issuing receipt in the business centre. The system will remove the manual method error in selling, recording, and stock keeping. Manage product stocks inventory. Keep track of product quantity and alart when product is finishing.

1.5 SCOPE OF THE STUDY

This terms paper is basically restricted to JARDO international ltd Stores, as a case study for the term paper. Looking JARDO stores, the cash receipts system is restricted only to the.

1.Purchase receipts and/or invoice

2.Sales receipts and/or invoice

Other organization may run a different receipts system. At this term paper we shall base only on sales and purchases.

1.6 LIMITATION OF THE STUDY

This research work is design to fix and replace the manual system in the business center yet there are still factor that can limit this work.

Therefore, some of the limitation to this research work are :

Cost: cost is one of the limitation to this research work were it requires huge amount of money to put up this system with such functions, and the resources that it requires in order to run effectively

Maintenance: the new system requires regular service and maintenance were to make every necessary updates.

Power supply: Availability of stable, efficient and reliable power supply is also a source of limitation this project as it depend only on source of energy to keep functioning.