Information Technology IT, an offshoot of Computer Science and other fundamental disciplines is the result of mans research efforts to make life easier for himself and his environments. Over the years, IT has been a tool of change and innovation in the ways people, groups and nations of the world go about to conduct their respective businesses, jobs, affairs, and live their lives. For instance, the stress of communicating which people witnessed in the dark ages has been eased up by IT facilities. The farthest country from Nigeria in the world of today is just a phone call away. Notably, IT has not only eased up stress and difficulty in communication but also has offered and provided many options to choose from. In this regard therefore, this project work will be undertaken to further reveal the place of IT through the automation of office activities such as file storage/retrieval, information flow and human resource control. This project work which will centre on the design and implementation of a web based office management system is to enhance effective running of an office in Mate Comprehensive High School, Lagos with reduced manual processes. The platform is aimed at ousting and eliminating paper work and to make most of the office communications between staff, students and parents electronic.
STATEMENT OF PROBLEM
Prior to the use of the Information Technology system, the office activities were dominantly and strictly conducted on a manual basis. Paperwork was done using physical material formats, such as paper, pencils, etc. Information exchange between individuals, groups and
organizations could not hold except lots of physical, tiring and stressful efforts were invested into it. These manual processes characterize the office activities of Mate Comprehensive High School, Lagos. The current manual office activities in the school have some problems which can be categories as follows:
i. Student Registration: Due to the manual process the student registration is characterized by lack of integrity, concurrency problem and the inability of students to process their registration online from any place.
ii. Students and Staff Record: The current manual process exposes the system to lack of security of information thereby making the students/staff information to be exposed to unauthorized users.
iii. Database: The manual system causes lack of a good database for students forms exposes their files to the dangers of fire outbreak, theft and flooding.
iv. Student Fee: With the current system, students who have not paid their school fees can easily photocopy the forms from others and do their registration with little or no regulation from the school management.
v. Communication: The current system does not support real-time communication between the school management, students and guardians/parents, which makes it difficult to transmit information as required and timely.
Therefore the proposed Office Management System which is web-based will address the problems of insecurity, loss of document, delays in the students registration process and enhance communication among the users in Mate Comprehensive High School, Lagos.
AIM AND OBJECTIVES
The basic aim to carry out this project work is to develop a web based system that will assist the effective running of an office in Mate Comprehensive High School, Lagos. The main objective of this study was to design and implement a web-based student information management system for Mate Comprehensive High School, Lagos which is aimed at developing a system that should be able to achieve the following:
1. Automation of the students registration process by changing all hard copy procedures involved to electronic media.
2. Provide a robust database for the electronic storage of registered students data and at the same time reducing the number of standalone databases.
3. Generation of students information after the student has been duly cleared.
4. Provide notification to students of their registration status anytime they login to the system. Through SMS and or Email.
5. Provide password to prevent unauthorized users from accessing and manipulating students information.